What You Must Know Before Feeding Company Data to AI
Inputting Data into AI Is the Same as Sending It Online
The moment you type text into an AI tool like ChatGPT, that data is sent to a server on the internet. Pasting estimates, customer lists, or salary information directly is risky.
Some Services Use Your Data for Training. Some Don't.
Whether your inputs are used to further train the AI depends on the service. OpenAI's API plan and ChatGPT Team plan allow you to opt out of training data usage. The free plan may use your inputs for training by default. Always check the terms of service.
Set Internal Rules First
Clearly define what data is "allowed" and what is "prohibited" for AI input. Leaving it up to employees without rules can lead to unintentional leaks of confidential information. Even a single sheet of paper works. Creating a rule is the first step.
3 Principles for Safe AI Use
- Remove names, company names, and amounts before inputting
- Never handle confidential information on free plans
- Use a business plan for work purposes
Following these three rules significantly reduces risk. Used correctly, AI is a powerful tool. Don't fear it — understand it and use it wisely.
nanakazoku helps small and medium-sized businesses build internal AI usage policies and train staff on proper operations. Feel free to reach out anytime.
※ Glossary
※API: A system that connects software to software. With an API plan, you access OpenAI directly, enabling more granular settings.
※Training Data: Material used to make AI smarter. If your inputs are used for this, they could potentially influence responses given to other users.
※Business Plan: A paid plan offered by services like ChatGPT for corporate use, featuring enhanced security and management controls.